Meeting Minutes
Wilson Memorial High School Band Boosters
January 4, 2011, 6:30 p.m.
In attendance
Matt Baraclough, Becky Beidler, Dan Beidler, Sherri Carter, Walter Carter, Robin Fauber, Ann Frisbie, Susan Schmidt, Jennifer Smith, Larry Smith, Amy Snook, Stephanie Taylor, and Mary Wahlstrom
Approval of Minutes
The minutes were read from the December meeting were read with the following amendments:
Ann Frisbie and Stephanie Taylor did not attend the December meeting
Treasurer’s Report
Updates on the report:
-New expenses reported: Pizza for All-District, Supplies from Kerr’s World, Senior Night balloons reimbursement, Valley Vo-Tech for concert poinsettias
-New revenue reported: Food sales at All-District, Christmas concert raffle proceeds, and deposits for Spring trip.
The treasurer’s report was submitted and approved.
Matt has an outstanding balance of $35 for his jackets.
No true progress on the collection of outstanding band fees. Matt has talked to one student this issue. He and Mary will continue to work on this subject.
Updates on Projects
· Pizza fundraiser- The pizza fundraiser materials are available. The forms will be due back to Matt by 2/3, with a projected delivery date of 2/16. Volunteers will be needed around 5:45p.m. on delivery day to help distribute orders. It was decided that 75% of each student’s profits from their sales will be placed in their accounts, with the remaining 25% going to the Uniform Fund.
· Lock-in- The preferred date for the lock-in/scavenger hunt (Pola-rally) will be Friday, January 7th, with a make-up date of January 14th. Robin will have the keys for the Scout Center. A volunteer list was drafted for chaperones and Pola-Rally drivers. Walter will follow-up with an email for additional drivers and a clean-up crew for the morning. We will begin the clean-up process around 6:15 a.m., with a pick-up time of 7 a.m.
New Business
· Jazz Social- Discussions continued around ideas for the Jazz Social. We will look into providing free admission with one adult ticket for 8th grade band members. It was mentioned that we should look into inviting school administration to the social as well. Fundraising ideas included basket raffles and corsage sales. The Jazz Social program will recognize our sponsors and benefactors.
Fundraising Updates-
o No update on GOEPlan idea.
o Valentine’s Day “Song-Grams” off of the table.
o Susan will be working with the Statler Brothers for a potential donation.
o Stephanie presented the idea for the sale of an attractions/meals guide. The idea was tabled as another organization is currently using the fundraiser.
o Walter has arranged fundraiser with Zeus Theaters on 1/25. 200 fundraising tickets, used in conjunction with an admission ticket, was given to Matt for distribution. An electronic version will follow for everyone to print and distribute.
Calendar of Upcoming Events:
2/4 and 5 All-District Concert at HHS
2/26 All-State Auditions at JMU
3/12 and 11 District Concert Assessment (concert formerly known as “Festival”) at BHS
3/25, 26, and 27 Musical “You’re a Good Man, Charlie Brown”
4/2 Pyramid Concert at WMHS
4/7 through 9 All-State Concert CHS
4/20 through 25 Spring trip to Disney
5/7 Jazz Social
5/16 Tentative Concert Date
Next Meeting
February 1, 2011, 6:30 p.m., Band Room
Respectfully Submitted,
Sherri Carter,
2010-11 Co-Secretary
Wilson Memorial High School Band Boosters
